Capital Equipment Grant Program

The Office of Research has established an annual grants program to purchase capital equipment to support and advance research and/or creative activities at USU. This program receives an allocation from the recovered F&A pool and requires a minimum 1:1 match from applicants.

Questions? Contact Jeri Hansen at  or (435) 797-3437.


  • The Equipment Requestor must hold a faculty appointment as defined in USU Policy 401.
  • Eligible capital equipment is defined as a stand-alone piece of equipment with a cost greater than $5,000 and a useful life of more than one year.
  • The program does not support the purchase of vehicles; however, small off-road vehicles (ATVs, UTVs, SxSs) are allowed.
  • Equipment purchased through the program should have a primary function to support research and/or creative activities (supporting student training can be a secondary function).
  • Equipment primarily for educational purposes is not supported.
  • The purchase of high-performance computing nodes or servers (on or off campus) will not be supported.
  • Proposed purchases of existing USU capital equipment from another researcher or unit may require additional information (post-submission) to determine program eligibility.
  • All Capital Equipment Grant applications will be reviewed by the Export Control Officer to determine if export controls may apply.

Proposal Format

General Formatting Requirements:

  • 2 pages maximum
  • Single-spaced text
  • 12-point font, 1-inch margins, page numbers
  • Page limitation includes any figures and tables as part of the Equipment Purchase Plan
  • Page limitation excludes Cover Sheet form and Appendices
  • Capital Equipment Grant Template document

Cover Sheet

Equipment Purchase Plan

(2 pages maximum; subsections listed below must be included and in the order shown)

Equipment Description

Identify equipment type, make, model, the proposed source, and whether purchase is to replace existing equipment (provide a justification for why the existing equipment needs replacement). Including an equipment brochure from the manufacturer is highly recommended (as part of Appendix D, Supplementary Documentation document ).

Describe the critical research and/or creative activity need that the equipment will meet and its anticipated impact on research and/or creative activity at USU (increased competitiveness for external grants, improved productivity, publications, etc.).

Equipment Usage

Describe the pool of potential users of the equipment. Specific details for potential users (name, position, college/department affiliation, active/pending/future awards that would benefit from the equipment) must be provided as part of Appendix B  document . Note that funding priority is typically given to equipment that benefits multiple faculty. Letters of support from potential users indicating their need, anticipated level of usage, and impact the equipment would make in their research must be provided as part of Appendix B.

Describe where the nearest accessible piece of similar equipment is located and, if known, the fee structure for its use.

Describe the anticipated frequency of use for the proposed equipment.

Identify whether other users will be able to access the proposed equipment. If they will, describe how accessibility and use by others (internal and external to USU) will be managed.

Equipment Location, Installation, and Safety Considerations

Identify and provide a site analysis for the proposed location including adequacy of available space for equipment size and weight requirements, utilities, etc. Describe any modifications to the proposed location that will be required for equipment installation/operation and include who will provide the funding for completion. Floor plans, if appropriate, can be included in Appendix D (Supplementary Documentation) document .

Describe any safety considerations associated with equipment installation/operation such as shielding, exposure to hazardous material, radiation, etc.

Staffing and Maintenance

Describe the plan to staff and/or maintain the proposed equipment.

Identify the individual who will be responsible for staffing and/or maintenance of the proposed equipment (name, position, college/department affiliation, and whether equipment maintenance is currently part of this person’s official role).

Budget and Match

Identify the total cost estimate for the proposed equipment purchase. A recent (within the past 3 months) cost estimate/quote must be provided in Appendix A (Cost Estimate/Quote) document .

Identify the total amount provided by the Equipment Requestor and any additional funding contributor(s) toward the proposed equipment purchase (must equal at least half of the cost estimate).

Identify the total amount requested from the Office of Research toward the proposed equipment purchase (cannot be more than half of the cost estimate). Office of Research match requests over $25,000 will require additional documentation post-submission.

Match account index number(s) must be provided at the time of proposal and account owners must sign indicating their agreement to providing the match (Appendix C, Grant Match) document .

The match requirement can only be met with cash commitments. The source of those funds does not matter with two exceptions: a) they are not restricted by some other agency or entity; or b) they are not Office of Research funds such as start up or seed grant monies.

Equipment must be purchased within 12 months of receipt of grant. Funding will not be available for purchases made outside of the grant period and grants will not be extended.

NOTE: If at the time of purchase the proposed equipment price ends up higher than an award amount, the Equipment Requestor/additional funding contributor(s) will need to cover the increased cost. Grant amounts will not be adjusted post-award.

The following requests are not allowed: vehicles (cars, trucks), equipment primarily for educational purposes, high-performance computing nodes, servers.

Appendices (No Page Limit)


The 2022 Capital Equipment Grant application period is now closed. Pending funding availability, the next application cycle will open in early 2023.

Completed Capital Equipment Grant applications must be emailed to Jeri Hansen, Research Development Director.


Applications for research and/or creative activity equipment are reviewed by an internal panel comprised of representatives from each college and the Office of Research. For research equipment requests specifically, the goal of the Capital Equipment Grant program is to increase externally funded research success. Therefore, the recent/current/pending externally funded research activities of the Equipment Requestor and all potential users are important factors and will also be evaluated.

Evaluation Criteria (Scored: 1=low to 5=high)

  • Expected impact of the proposed equipment on research and/or creative activity productivity
  • Projected level of use (funding priority is typically given to equipment purchases that benefit multiple faculty)
  • Number of faculty users
  • Suitability of Staffing and Maintenance Plan, as appropriate


What When
Application period opens March
Applications submitted to the Office of Research April
Notification of awards by the Office of Research May
Grant period June 1 – May 31

Equipment must be purchased within 12 months of receipt of grant. Funding will not be available for purchases made outside of the grant period and grants will not be extended.