All proposals for grants, contracts, and agreements must be submitted to the Sponsored Programs Office (SPO) for review, approval, and routing via Kuali Research (KR) PRIOR to submission to the funding sponsor.
All proposals should be submitted to SPO for review a minimum of three (3) full working business days prior to the sponsors deadline. (Weekends and USU’s recognized holidays are not considered working business days, therefore additional time should be included for the review, routing and approval process when weekends and holidays occur during the proposal submission process.) Sponsored Programs cannot ensure a full review and successful submission of proposals that do not comply with the three (3) working business days requirement.
The three days provided are for review and approval by SPO. An additional 1-2 days should be allowed to route the proposal for departmental and college approvals. As recommended by the Vice President for Research, sufficient time should be allocated for the review and approval process to be completed and the final version of the application ready to submit to the sponsor a minimum of three (3) working business days prior to the funding sponsor’s deadline.
Applications that have subcontracts, cost share, consultants, etc. require additional forms. Collecting these forms can require additional time to complete. Plan accordingly so that the review and submission process can be completed in a timely manner and within the internal deadline time frame as described above.
Federal sponsors suggest that electronic submissions (grants.gov, FastLane, etc.) occur no later than two (2) working days prior to the deadline to ensure proper transmission. No tolerance is given for server or application errors to last-minute proposal submitters by any federal sponsor. Plan accordingly to comply with the three (3) full working business days requirement for SPO review and the additional two (2) working day suggestion for electronic submissions.