USU has assembled this proposal preparation guidance for use when developing budgets and documentation for new proposals and incremental/supplemental funding awarded on or after December 26th, 2014. As necessary, this matrix will be updated and other training materials will be made available to keep investigators informed about changes in USU’s internal control systems related to OMB’s Uniform Guidance (UG) “Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.”

Download UG Proposal Preparation Crosswalk

Please note: If you submit a proposal before receiving all required internal approvals, the University reserves the right to withdraw the proposal or not accept an award if, upon review, the proposal is found to contain terms with which the University cannot comply.

The links below contain information that can be used to prepare proposals.

USU’s Internal Deadline for Proposal Submission

All proposals for grants, contracts, and agreements must be submitted to the Sponsored Programs Office (SPO) for review, approval, and routing for departmental/college signatures prior to submission to the funding sponsor.

All proposals should be submitted to SPO for review a minimum of three full working business days prior to the sponsor’s deadline. (USU’s recognized holidays are not considered working business days, therefore additional time should be included for the review, routing and approval process when holidays occur during the proposal submission process.) SPO is unable to ensure a full review or successful submission of proposals that do not meet the three full working business days requirement.

All proposals submitted to SPO should have the following items:

  • A completed Development Proposal (DP) in Kuali
  • A budget developed in Kuali
  • A budget narrative/justification
  • A Statement of Work (Technical and/or scientific project narrative documents)
  • A copy of the RFP, RFA, etc. (If in response to a solicitation notice.)
  • Other items as necessary per the proposal (e.g., cost share commitment forms, subrecipient commitment forms, consultant confirmatory letters, etc.

The three days provided are for review and approval by SPO. An additional 1-2 days should be allowed for  routing for departmental and college approvals and signatures.

All proposals including electronic applications, mailed hard copies, and emailed copies are to be submitted by SPO as the Authorized Organizational Representative. The recommendation is that the timing for submission of applications should have the review and approval process completed and the final version of the application ready for submission at least 2 days prior to the funding sponsor’s deadline.

Applications that have subawards, cost share, consultants, etc. require additional forms to be completed. Collecting these forms can require additional time to complete. Please plan accordingly so that the review and submission process can be completed in a timely manner and within the internal deadline time frame.