Process for Hiring Benefited Positions

To hire benefited positions within the Office of Research, please follow the steps outlined here:

1

Contact Business Services

Contact Business Services (Manager or Finance Officer) when considering hiring in your department. This is to verify position and budget availability.

Replacing Someone
Position #, current salary, budget range

New Position
Meet with FO and VPR to discuss funding, FO will submit New Position Request

 
2

Contact the Vice President for Research for approval

Dr. Lisa Berreau, Vice President for Research
lisa.berreau@usu.edu

 
3

Are you ready to Post the job?

Use the Post a Job form in ServiceNow (Business Services – Employment Forms) to request the job posting in iCIMS. Please reach out if you have any questions when completing this form.

Service Now Job Post     Hiring Toolkit

 
4

Job is posted in iCIMS 

Required advertisement period (USU policy 3302) non-exempt/non-benefited 7 days, exempt 14 days. Search chair will receive an email from HR when this period is over and you can begin reviewing, interviewing, etc.

Training resources located on the hiring toolkit page

 
5

Are you ready to make an offer?

  1. Contact VPR for approval
  2. Make a verbal offer and receive verbal acceptance
  3. Email new employee information to Teresa and copy Business Services:
    Name
    Address
    Non-USU Email
    Department
    Job Title
    Position Type (Exempt/Non-Exempt)
    Salary
    Supervisor
    Start Date
    Work Location
    Telework Eligible?
    Any specific wording for offer letter?
  4. Teresa will prepare offer letter and forward it to VPR and Business Services for final review
  5. Once final approval from VPR and Business Services, Teresa will send offer letter to new benefited employee for signature

Note: Keep top 3-5 candidates un-marked in iCIMS until you have signed offer letter. 

 
6

Signed Offer Letter has been received

Mark hired in iCIMS (this action sends out the background check)
Submit the Unified Hiring Form (UHF) in ServiceNow (Business Services – Employment Forms) with the signed offer letter attached.

On the UHF there’s an option for: Additional Services Needed for Employee such as, Communication Allowance, P-card request, Other. If you would like to submit a key request at this time, please mark Other and then put the access you would like in the box that pops up.

*Before an employees’ first day of employment confirm with Business Manager that the employee has completed the I-9.