International Shipments

Required International Shipment Review

Shipments of controlled items (equipment, technology, biological and chemical materials, software, etc.) from the United States to a foreign country are subject to U.S. export control regulations. Prior to performing an international shipment, USU personnel must complete the International Shipping Review Form via USU’s Kuali Build system. The form allows the Research Integrity & Compliance Office to review key elements of your shipment, and verify:

  • If the item being shipped requires an export license to leave the United States
  • If there are any export restrictions on the country of destination
  • If the recipient is a sanctioned party, and prohibited from receiving the item
No international shipment should occur until the Research Integrity & Compliance Office has approved your International Shipping Review Form, providing you a determination that your shipment: (1) qualifies for "No License Required", (2) is eligible for an export control exception, OR (3) an export license has been obtained for your shipment. Please note: obtaining a license may take 6-12 weeks (or in rare cases, longer), and approval is not guaranteed.

International shipments of controlled items should be planned well in advance, as a license from a federal agency may be required prior to shipment. Once you have received approval from the Research Integrity & Compliance Office to ship, please note the following:

  • Items must be properly packaged
  • Export control designations (i.e., Export Control Commodity Number “ECCN”) received via the International Shipment Review Form review process should be provided to the carrier. This is usually a field you complete in the carrier’s shipping documents.

When importing items into the United States, it is necessary to work with the vendor and the USU Purchasing Office in order to ensure shipping documents are complete, and to avoid any fees from U.S. Customs and Border Protection.

Do I Need An Electronic Export Information (EEI) Filing Before I Ship?

If you are shipping export controlled equipment or devices abroad, an Electronic Export Information (EEI) filing must be completed prior to departing the United States. This requirement applies to both hand delivering or shipping export controlled items. The filing requirements apply in the following circumstances:

  • The university owned export controlled equipment or devices you are shipping abroad total over $2,500 in value, regardless of destination; OR
  • You are shipping any university owned export controlled equipment or devices, regardless of value, to China, Russia, or Venezuela.

The Research Integrity & Compliance Office will assist you in completing any EEI filings, and providing you a registration number which should be included on shipment paperwork. If you are unsure if the item you are shipping is subject to export controls, please contact us for a determination.