Please collaborate with the Research Integrity & Compliance Office to screen any international visitors you plan to welcome to campus before they arrive.
Who is Considered an International Visitor?
For the purposes of this process, an international visitor refers to any non-USU employee or student (1) who is not a U.S. citizen or permanent resident, and (2) is visiting campus in the short-term. Some of the common reasons visitors come to USU include:
- To receive a campus or lab tour
- As part of a foreign government or corporate delegation
- To participate in, or present at a conference, lecture or seminar
- To discuss research or academics with USU personnel
Please note: This screening does not apply to (1) Visiting International Scholars (coming to USU on a potential J-1 scholar, professor, specialist or student intern visa), or (2) International Students seeking admission to USU. Those individuals are screened through existing processes between the Global Engagement and Research Integrity & Compliance Offices.
Deemed Exports
Deemed exports occur when controlled technology or information is released to a foreign national within the boundaries of the United States. Even though the technology is not being physically exported outside of the country, sharing it with a foreign national within U.S. borders may be viewed as a “deemed export” under U.S. export control laws.
What is a Release?
Export Controlled “technology” is released to a foreign national when “information necessary for the development, production, use, operation, installation, maintenance, repair, overhaul, or refurbishing” of export controlled items is shared with the foreign national. According to the regulations, this commonly occurs in one of two situations:
- Visual or other inspection by a foreign person of items that reveals “technology” or source code subject to the [Export Administration Regulation] to a foreign person; or
- Oral or written exchanges with a foreign person of “technology” or source code in the United States or abroad.
Why is Screening Important?
USU personnel are responsible for ensuring that export controlled technology is not released to international visitors while they are on campus, creating a deemed export.
Export control regulations are complicated. The level of restriction, and the countries to which they apply varies from item to item. Collaborating with the Research Integrity & Compliance Office to screen international visitors helps us determine if there are spaces the international visitor cannot go on campus, or if there are any technologies to which they should not be given access.
What Information Should I Provide to the Research Integrity & Compliance Office?
In advance of hosting international visitors on campus, please provide the following information to the Research Integrity & Compliance Office:
- The name of the international visitor
- The country of origin/citizenship of the international visitor
- A brief description of the tour you will provide, and the spaces you will visit
What Responsibilities do I Have When Welcoming International Guests?
The person overseeing the visit should ensure the international visitors are escorted at all times when visiting USU facilities containing export control technology. Visitors should not be given unsupervised access to USU equipment, lab space, or technical data. No keys, access cards, or passwords should be shared with international visitors.